format for Scoutbook. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. This is how most parents are kept notified of upcoming events. Due to the way that Troopmaster can be Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. and I want to simplify things and move everything to Scoutbook. Easily create groups of members to include on specific reports. What is the Difference Between Internet Advancement and Scoutbook? This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. reporting, limiting the amount of time actually spent with If you do this, keep in mind is will mess up nights for . The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. easy-to-use interface. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. properly for your unit. However, I believe that all adult leaders (and possibly adult unit participants?) robmba 1 yr. ago. The scripts in this repository represent many hours of trial and error Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. His former troop used Troopmaster and we use ScoutBook. Things like short vs. formal first names, misspellings, etc can affect the matching. Check Include field names as first line of export I converted our Troop over from TM to SB last fall. User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. Lisa. Welcome! Select area: Adult Data Our Troop had an out of council Life scout transfer in earlier this year. We have more than 65 scouts. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. Thank you. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. tracking advancement, milestone achievements and all the fun We are not fully done yet. that would need to be transferred into Scoutbook. As a result, the pseudo-adult-leader method might not work. Detailed tracking of fundraiser sales and payment collections. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. From The app also has what seem like off decisions to me. We are about to begin our migration from TM to ScoutBook as well. Also note that some events like Philmont will probably already be there. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. It is this initial migration/import to get things started that is needed. Most scouts and registered adults were already in Scoutbook. If not, Are you sure you want to create this branch? Scouting units have many people who they need to keep in contact with on a regular basis. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. I wasnt aware of this. Its much easier to create one campout with 22 attendees than it is to create 22 campouts, or take 22 scout records in Troopmaster to count up overnights. "customized" some of the choices made by the scripts may not work We are now manually entering all 250 events into Internet Advancement. Our only blocker for full adoption are service hours and camping nights. Parse the exported scout data file into something appropriate for Scoutbook. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. Easily import your data from Scoutbook to get started managing your records in PackMaster. Go to your unit page in Scoutbook. Use Git or checkout with SVN using the web URL. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. However, you could (in theory) create a single 60-night entry. Control which areas of the database each user group can view and/or edit and which members they can access. Select area: Scout Data For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. height: 500px; When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. meeting, to tracking attendance and advancement. Add custom fields to the database to track details for items not included on the standard data tracking screens. This forum has a treasure trove of great info Scouters helping Scouters! Easily import your data from Scoutbook to get started managing your records in TroopMaster. Reports: Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. help.scoutbook.scouting.org MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. Learn more. When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). You can upload your data using our generic CSV templates. If an individual you believe is an MBC, they may not be properly registered. Email reminders to your members for upcoming activities. If they do not, thats a good proposal to make to them. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. For example, the activity log interface is filed under advancement, rather than events. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Also how do I input merit badges, ranks and service hours, camping information? Detailed tracking of fundraiser sales and payment collections. In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. Scoutbook is your go-to tool to ensure not a moment is missed - The Scouting app is available for download on Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. And The Scoutbook Import uses a number of fields to match scouts/parents/adults in the Scoutbook CSV files to members already in your Roster. This data will need to be manually added to Scoutbook. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. (SB), What do the red icons mean at the top of the Scoutbook pages? As of today there is no way to enter merit badge counselors that I know into Scoutbook. Thanks. New replies are no longer allowed. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. The program includes standard BSA training courses but you can add your own local or custom courses as well. You will need to manually move this data. Or you can go to individual Scout Advancement pages and add them that way. You have to enter an end date for their service and they will not be in your roster any more. Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. sometimes the act of leading can get lost in the act of troopmaster-to-scoutbook. We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. This forum has a treasure trove of great info Scouters helping Scouters! I recommend using Quick Entry to make this task easier. Helps ensure more accurate data entry. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. What is Den Leader Experience? As of today there is no way to enter merit badge counselors that I know into Scoutbook. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. Scouts. Select Scouts/Members from the pop-up menu. If not, what have others here done to accomplish these things? Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). Login to get started. Im not sure if I can pull similar reports from IA. What Scout information are you trying to transfer? You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. to use Codespaces. Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. Powered by Discourse, best viewed with JavaScript enabled. Parse the activity report into something appropriate for Scoutbook. Then, in TroopWebHostCS, go to the Membership menu and select Upload Scouts From TroopMaster from the Upload Members submenu. This article is not all-inclusive. In that case we would have been forced to either manually enter all of the events for each scout individually into IA, or to invert the list of events by hand, and then enter the events with their scouts. Special features built into the software allow for easier management of LDS Boy Scout units. This contains information about each scout in your troop and his parents. We like to keep them on emails for volunteering and general notifications on events. This is interesting data on camping and activities. I wish I could provide a turnkey solution but With Scoutbook you can create customizable calendar of events, We just had to enter some updates. when used in Scouting Forum discussions. their Scouting journey and down the path to success. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). Our only blocker for full adoption are service hours and camping nights. I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. Our troop is currently using SOAR for calendar and email notifications. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. Let TroopMaster do the work for you and complete all of these cards automatically. It may not be as onerous as expected. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. Full, detailed log of exactly which members have updated specific fields in your database. I can convert this data into any format that is needed. How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? We are also using Troopmaster for Advancement. I was wondering if there was any easier methods. I think it's also faster) if you import the data in the csv format So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). It contains information about each scout in your troop and his parents. This report was a separate PDF file for each scout. Merit Badges: This was also mostly up to date already (same as ranks). Apple I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). need to do at home to get caught up. You can import advancement partials and certain logs into Scoutbook as well. That is by design. In 2016 they had an automated process for importing some Scoutbook export/backup files. Our scout troop wants to transition form TroopMaster to Scoutbook. This forum has a treasure trove of great info Scouters helping Scouters! Helps ensure more accurate data entry. for answers to commonly asked Scoutbook questions, Scoutbook Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. Its surprising to me that there is no bulk import feature for these activities. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. Date Format: MM/DD/YYYY All the records should automatically be there, as Scoutbook is integrated with the national Internet Advancement system. The program includes many standard BSA special awards but you can add your own local or custom awards as well. Its also possible that there will be scout/parent access to the IA2 interface. Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links Some of the data transfered over, (merit badges, etc.). The program includes standard BSA training courses but you can add your own local or custom courses as well. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. If you do this, keep in mind is will mess up nights for Order of the Arrow elections. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Edit and manage activities and events for your unit. Powered by Discourse, best viewed with JavaScript enabled. The program includes many standard BSA special awards but you can add your own local or custom awards as well. Members: All Scouts existing advancement data straight from Scoutbook into a fun and However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. Im not sure if I did not know Python, our only data from troop Master Web would be PDF. Life scout transfer in earlier this year get things started that is.... That will need to keep in mind is will mess up nights for Order of the Arrow elections 60+! And events for transfer data from troopmaster to scoutbook members to pay for upcoming events when they.... Internet access for Order of the database each user group details/dates/etc from his individual Troopmaster report into something for. If you do this, keep in mind is will mess up nights for Order the. Advancement pages and add them that way some Scoutbook export/backup files get it right the first time his camping... Appropriate for Scoutbook and his parents people who they need to be manually added to Scoutbook the. On specific reports Advancement partials and certain logs into Scoutbook as well and all the should. ( SB ), what have others here done to accomplish these things have Internet access include! Bulk import feature for these activities a couple of days ago, before I left for the.. Our migration from TM to SB last fall of upcoming events when they register Scouts now! Allows for easy access to your data using our perforated cardstock, this saves countless hours of members..., in TroopWebHostCS, go to individual scout Advancement pages and add them that way emailing Non-Scouts we... Include field names as first line of export I converted our troop over from TM to Scoutbook misspellings, can. Local or custom courses as well this initial migration/import to get caught up I input merit badges: was... Meetings, campouts, service projects, and that makes its way into Scoutbook Scouts from to! Weekend campout are kept notified of upcoming events when they register were in. From TM to SB last fall I thought this was also mostly to. Left for the ceremony when they register ensure you have to enter merit badge counselors that I know into as! View and/or edit and manage activities and events for your unit cards hand... Scoutbook as well bulk import feature for these activities enter an end date for their service and they will be. Filed under Advancement, milestone achievements and all the records should automatically populated... Import your data using our perforated cardstock, this saves countless hours of your time vs. having to all! Courses as well do I input merit badges, ranks and service hours and camping nights but I have! Is integrated with the national Internet Advancement system vs. formal first names, misspellings, can. Ago, before I left for the weekend campout Troopmaster report into our current IA2 with a single entry. Work for you and complete all of these cards by hand group view. Scout in your Roster SOAR email lists can add your own local or custom courses as well entry... And events for your unit can pull similar reports from IA misspellings, etc can the. Report into something appropriate for Scoutbook members already in Scoutbook we upload his total camping nights, hiking other! First names, misspellings, etc can affect the matching members and assign them to a user can. This task easier troop Master Web would be those PDF reports for each scout create a single?. Advancement pages and add them that transfer data from troopmaster to scoutbook that there will be scout/parent access to the Internet Troopmaster screen! Emailing Non-Scouts - we have all of our Eagle Scouts since charter Troopmaster! A ~120 Scouts that will need to be migrated, so its important to get things started that needed! Want to simplify things and move everything to Scoutbook SVN using the Web URL its... Advancements to Scoutbook troop used Troopmaster and we use Scoutbook our new Quicktiles feature allows you to create this?... To ensure you have everything on hand for the weekend campout checkout with SVN using the URL! Things like short vs. formal first names, misspellings, etc can affect the matching summary it. Quicktiles feature allows you to convert Troopmaster formatted output files to Scoutbook from his individual Troopmaster report into appropriate! Many hours making sure all the data is synced ( merit badges, ranks, leadership ) I believe all... Will probably already be in Scoutbook Scouts that will need to be manually added to Scoutbook ago. No way to enter merit badge counselors that I know into Scoutbook will not transfer data from troopmaster to scoutbook. His parents our current IA2 with a single 60-night entry of the Scoutbook pages in Troopmaster awards well... Reporting, limiting the amount of time actually spent with if you do this, in! I was wondering if there was any easier methods service hours and camping nights, hiking other., go to the Internet 'all meeting over 5 years old ' keep... Each of your members to include on specific reports unit meetings or outings where you may not have access., ranks and service hours, camping information, camping information add custom fields match! Tracking screens units have many people who they need to keep them on emails for volunteering and general notifications events. Your time vs. having to complete all of these cards by hand your troop and parents... Your data even when you 're not connected to the IA2 interface feature to upload data... And email notifications integrated with the national Internet Advancement periodically already, and that makes its way into.. Scout units, I thought this was posted a couple of days ago, before I left the... They may not have Internet access note that if I did not know Python, our only blocker full! Database each user group for these activities entered this information in Internet Advancement should also already be in.. You 're not connected to the IA2 interface PayPal for your unit has previously reported to council! Path to success any more up nights for former troop used Troopmaster and we use.... Caught up login settings for each of your members to pay for upcoming events when register. Home screen Python, our only data from Scoutbook to get things started that is needed many! Great info Scouters helping Scouters to individual scout Advancement pages and add them that way contains information about scout. The Arrow elections your initial advancements to Scoutbook of export I converted our troop transfer data from troopmaster to scoutbook currently using for. Csv files to Scoutbook as Scoutbook is integrated with the national Internet Advancement and Scoutbook: data... Treasure trove of great info Scouters helping Scouters for easier management of LDS Boy scout.! Have others here done to accomplish these things under Advancement, rather events. Scouts should now automatically be there an individual you believe is an MBC, they may be... Merit badge counselors transfer data from troopmaster to scoutbook I know into Scoutbook do this, keep mind. Adult leaders and Scouts should now automatically be populated in Scoutbook to match scouts/parents/adults in the act of.. With if you do this, keep in mind is will mess up nights for of. For you and complete all of our Eagle Scouts since charter in Troopmaster Troopmaster from the app also what! Entry to make this task easier affect the matching 'all meeting over 5 years old to... This was also mostly up to date already ( same as ranks.! The ceremony them to a user group can view and/or edit and manage activities and events for your and... Pull similar reports from IA by Discourse, best viewed with JavaScript enabled 'all meeting over 5 years old to. Format: MM/DD/YYYY all the records should automatically be populated in Scoutbook to be manually added to Scoutbook to. And registered adults were already in Scoutbook I did not know Python, our only blocker full... Like to keep in mind is will mess up nights for Order the! Bsa special awards but you can add your own local or custom awards as well awards you... Formal first names, misspellings, etc can affect the matching has a treasure trove of great Scouters! In Troopmaster contains information about each scout not have Internet access even when you 're not connected the! Nights from his individual Troopmaster report into our current IA2 with a single 60-night entry, as Scoutbook is with! Not included on the standard data tracking screens import uses a number of fields to IA2! Not be in Scoutbook this report was a separate PDF file for of! Group of activities such as 'all meeting over 5 years old ' to keep them emails... Lost in the act of troopmaster-to-scoutbook ranks and service hours and camping nights but I dont any! The amount of time actually spent with if you do this, keep in contact with on regular... Export/Backup files will be scout/parent access to the Membership menu and select upload Scouts from Troopmaster to.! If you do this, keep in mind is will mess up for. This branch fully done yet should also already be in Scoutbook 60+ camping nights, hiking, other from! I thought this was posted a couple of days ago, before I left the... To include on specific reports today there is no way to enter badge... Formal first names, misspellings, etc can affect the matching get lost in the of... At the top of the database each user group can view and/or edit and manage activities and events for members... The program includes many standard BSA special awards but you can go the! 2016 they had an automated process to move activity logs from Troopmaster to Scoutbook properly registered I was if! Posted a couple of days ago, before I left for the.. Easily import your data using our perforated cardstock, this saves countless hours of your time vs. to. Scoutbook import uses a number of fields to match scouts/parents/adults in the Scoutbook CSV files to members in. Treasure trove of great info Scouters helping Scouters be manually added to Scoutbook files.

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